Program to archive outlook

Click the Archive this folder and all subfolders option, and then click the folder that you want to archive. Any subfolder of the folder you select is included in this manual archive. If you do not want to use the default file or location, under Archive file , click Browse to specify a new file or location. Browse to find the file that you want, or enter the file name, then click OK. The destination file location appears in the Archive file box.

This option does not remove that exclusion from these items, but instead ignores the Do not AutoArchive check box for this archive only. AutoArchive, which is turned on by default, automatically moves old items to an archive location at scheduled intervals. However, you can manually back up and archive items to a location that you specify.

Rather than backing up or archiving your items manually, you may find that AutoArchive can meet your needs. For more information, see Using AutoArchive to back up or delete items. Select the Archive this folder and all subfolders option, and then specify a date under Archive items older than.

Under Archive file , click Browse to specify a new file or location if you do not want to use the default file or location. Select the Include items with "Do not AutoArchive" checked check box if you want to override a previous setting to not automatically archive specific items. If you choose to manually archive these items during this procedure, the items will again be subject to the Do not AutoArchive setting unless you manually override that setting again in the future.

Note: Outlook automatically creates another archive file for items in the folder and location specified. Manage and organize. Need more help?

Expand your skills. Get new features first. To disconnect the Outlook Archive folder, right click on the root Archive folder in the list of folders, and click Close Archive.

Close Outlook, browse to the location of your archived. Once your Outlook archive is copied, you can delete the original file. Though, a safer way would be rename it to archive-old.

The Archives folder will immediately show up in your list of folders. The last but not the least step is modifying the AutoArchive settings so that from now on Outlook will move old items to the new location of your archived.

Otherwise, Outlook will create another archive. To have delete old items from the Deleted Items and Junk E-mail folders automatically, set Outlook AutoArchive to run every few days, and then configure the following settings for the above folders:.

In other words, if after receiving an email message or marking a task complete, you make any changes to an item e. If you want Outlook to disregard the modified date, you can configure it to archive items by the following dates:.

For starters, check your Outlook version. If you are using Outlook , be sure to install April hotfix for Outlook , and Outlook users need to install the December hotfix for Outlook Outlook and Outlook do not require any additional updates. Close the Registry Editor, and restart your Outlook for the changes to take effect. Outlook Archive not working - reasons and solutions If Outlook Archive or AutoArchive does not work as expected or you have problems with finding your archived emails in Outlook, the following troubleshooting tips can help you determine the source of the problem.

Most likely, you are using the Exchange Server mailbox, or your organization has a mail retention policy that overrides Outlook AutoArchive, e. If it is the case, please check the details with your system administrator.

You can also add the Do Not AutoArchive field to your Outlook view to get an overview of items for which this option is selected. If the Archives folder does not appear in the list of folders, open the AutoArchive settings , and verify that the Show archive folder in folder list option is selected.

If the Archive folder still does not show up, open the Outlook Data File manually, as explained here. When the archive. In this case, close Outlook and use the Inbox Repair Tool scanpst. If it does not work, the only solution is to create a new archive. If the archive.

If the main. I hope this tutorial has shed some light on how to archive emails in Outlook. Anyway, I thank you for reading and hope to see you on our blog next week! How to archive in Outlook automatically or manually emails, tasks, calendar and other items by Svetlana Cheusheva updated on April 21, What does archiving do in Outlook?

How to archive emails automatically How to archive in Outlook manually all or selected folders Where is the Outlook archive file stored? Outlook archive tips and tricks Change the location of an existing Outlook archive file Empty Deleted Items and Junk E-mail folders automatically Archive Outlook emails by received date Outlook archive not working - reasons and solutions What is archive in Outlook?

Depending on how you configure it, Outlook Archive can perform one of the following tasks: Move emails and other items from their current folders to an archive folder. Permanently delete old emails and other items as soon as they have passed the specified aging period.

For most account types, Microsoft Outlook keeps all emails, contacts, appointments, tasks and notes in a. PST is the only file type that can be archived. As soon as an old item is moved from the main. Archiving is not the same as exporting. Exporting copies the original items to the export file, but does not remove them from the current folder, nor from the main. An archive file is not the same as Outlook backup. If you want to back up your archived items, you will have to make a copy of your archive.

Dropbox or One Drive. Contacts are never auto-archived in any Outlook version. However, you can archive the Contacts folder manually. If you have an Outlook Exchange account with an online archive mailbox, archiving in Outlook is disabled. How to archive emails in Outlook automatically The Outlook Auto Archive feature can be configured to move old emails and other items to a designated archive folder automatically at a regular interval, or to delete old items without archiving.

How to auto archive Outlook - Since Outlook , Auto Archive is not enabled by default, though Microsoft Outlook will periodically remind you to do so: To start archiving immediately, click Yes.

In the Options dialog window, go to the Other tab, and click the AutoArchive… button. And then, configure the AutoArchive settings as explained below. Run AutoArchive every N days. Specify how often you want AutoArchive to run. Please keep in mind that archiving many items at a time may slow your computer's performance. So if you receive lots of emails on a daily basis, configure your Outlook Auto Archive to run more frequently. It allows converting the first 25 data items from Outlook folders to the selected formats.

Once you are completely satisfied with it, please upgrade the license keys. Advantages of Pro Technique Archive Outlook folders in multiple formats. Archive Outlook inbox, sent, deleted, spam, drafts, etc. Several ways for easy file management by date, subject, time, from, etc.